Chimango Kalua
About Candidate
SUMMARY
Operations, Administration, and Finance professional with 5 years of experience supporting multi-site operationsacross agribusiness, NGO, and development sectors. Results oriented with strong academic foundations in accounting,finance, supply chain management, and data analytics, and proven expertise in procurement planning, supplier andvendor management, financial reporting, fleet and asset management, logistics coordination, facilities and leaseadministration, insurance and claims processing, and operational risk controls. Experienced in supporting countryleadership teams, donor-funded programmes, and cross-functional operations while supervising administrative teamsacross multiple office locations. Skilled in establishing framework agreements, implementing internal controls,coordinating travel and visitor logistics, and ensuring compliant asset, fleet, and risk management using systems suchas Oracle NetSuite, Sage Intacct, and QuickBooks. Recognized for strengthening operational controls, improvingprocesses, delivering cost savings, enhancing audit readiness, and maintaining efficient, compliant, and well documented operational systems.
CORE SKILLS & COMPETENCIES
• Administration & Office Management (Head office & district offices)
• Financial Analysis & Reporting
• Budgeting, Forecasting & Variance Analysis
• Procurement Planning, Framework Agreements & Vendor Management
• Project Planning ,Coordination and Support (Airtable & Microsoft Project0
• Fleet, Asset, Inventory, Facilities and Warehouse Management
• Data Analytics & Visualization (Power BI, Excel, ChatGPT & Claude)
• Supply Chain & Logistics Coordination
• Contract and Lease Administration & Insurance Claims
• Travel & Visitor Coordination (international and in-country)
• Staff Supervision, training , performance Support, payroll administration, human resource management
• Policy implementation, compliance, audit preparation & donor asset regulations
• Internal controls, audit readiness & record keeping.
Location
Education
Advanced postgraduate qualification focused on strategic leadership, financial management, international business, corporate governance, and organizational performance. Develops high-level competencies in decision-making, business strategy, risk management, and managing organizations within dynamic global environments.
Specialized qualification providing expertise in procurement, logistics, inventory control, vendor management, contract administration, and supply chain optimization. Equips professionals with the skills to improve operational efficiency, resource utilization, and organizational effectiveness.
Advanced qualification focused on data analysis, business intelligence, data visualization, performance measurement, and evidence-based decision-making. Develops the ability to transform complex data into actionable insights that support strategic and operational objectives.
Comprehensive undergraduate qualification providing a strong foundation in accounting, finance, auditing, taxation, financial management, and business operations. Builds analytical, quantitative, and problem-solving skills essential for financial stewardship, compliance, and organizational decision-making.
Work & Experience
• Oversaw operations across head office and 3 district offices (30 Staff) • Coordinated procurement planning, forecasting and vendor management for recurring supplies and services; led consolidation of procurement activities to improve value-for-money and achieve estimated cost savings of 23% through negotiated agreements and competitive sourcing. • Managed warehouse, fleet and asset activities including vehicle allocation, maintenance scheduling and fuel monitoring; implemented servicing schedules that improved vehicle uptime and reduced unscheduled downtime by 13%. • Administered contracts, leases and short-term insurance cover; maintained asset register and supported processing of insurance claims to ensure adequate cover for theft, fire and other asset risks. • Coordinated travel and visitor logistics for national and international staff: hotel bookings, invitations, transport arrangements and itineraries to ensure smooth official visits and human resource & payroll management. • Maintained financial and asset records in Oracle NetSuite, prepared management reports, payroll journals & reports and led audit readiness and response processes. • Supported development of concept notes, Project Planning, Implementation and Monitoring.
• Supported operations across head office and regional programme offices (10 Staff) • Supported development of annual procurement plans and conducted market surveys; assisted in establishing framework agreements with regular suppliers to streamline procurement and reduce lead times by 29%. • Improved asset and fleet control through formal vehicle allocation processes, maintenance scheduling and fuel reconciliation procedures; supported enforcement of vehicle safety and usage policies. • Assisted with contract management and insurance administration for programme assets; supported documentation for asset regulations and audit enquiries, reducing audit follow-up queries by over 34%. • Maintained financial and asset records in Sage Intacct, and payroll management • Coordinated travel and logistics for programme staff and partners, ensuring compliance with organizational travel policies and timely execution of field activities. • Supported development of concept notes, Project Planning, Implementation and Monitoring
•Supported operations across head office and 2 field offices, ensuring smooth administrative coordination. •Processed 50 plus procurement requests, maintained procurement records, and supported transparent supplier selection processes. •Assisted fleet coordination, maintenance tracking, payroll administration, and administrative processes with accurate record keeping. •Managed contract and asset records for 100 plus assets, maintained audit-ready filing systems, and coordinated travel and event logistics with a 100% success rate . •Maintained financial and asset records in QuickBooks to support accurate financial tracking and reporting.
