Julia zgambo

Responsibilities included Invoice Processing: Reviewing and verifying supplier invoices for accuracy before approval for payment. Account Reconciliation: Ensuring that accounts payable records match the financial statements and confirming that transactions are properly documented. Payment Scheduling: Organizing payment runs to ensure that all due payments are made on time to vendors and suppliers. Record Maintenance: Maintaining accurate records of all Payables transactions, including invoices, receipts, and contracts. Compliance Checks: Ensuring that all financial transactions comply with internal policies, as well as local, state, and federal regulations. Foreign and local Vendor Communication: Managing communication with vendors regarding payment statuses, inquiries, and discrepancies and Educate partner on process flow and update them on invoice status. Reporting: Assisting in preparing reports related to accounts payable for review and Tracking payments purposes.compiling dashboard reports I.e invoice processing Tracker, Approval and validation Trackers. Internal Controls: Ensuring that proper internal controls are in place to prevent errors, fraud, or unauthorized transactions in the payables process by checking correct documentation of invoices and compare with system processed tarnsactions. Handlings partner queries and resolve them accordingly or escalate to the immediate supervisors. Invoice management and GRN Management To ensure that all vendors registered under VAT have attached fiscal VAT receipts, delivery note, Work Completion Certificate when submitting invoices. Conducting Stocktaking and assist with information in Auditing when requested. Open items, working on vendor open items. Accrual:Working on accruals.

Key duties and responsibilities: Administrative Tasks Answering and directing phone calls Greeting visitors and clients Managing and maintaining records and Filing. Handling mail, packages, and courier services Cordinating with Supply Chain on Ordering supplies like Stationary and water. Communication and Correspondence Responding to emails and messages Preparing and sending correspondence, reports, and documents Coordinating meetings, appointments, and events Office Management Maintaining the reception area and ensuring it is clean and organized Managing the office calendar and scheduling appointments Coordinating travel arrangements Maintaining confidentiality and handling sensitive information Customer Service Providing exceptional customer service to clients and visitors Responding to customer inquiries and resolving issues or directing them to responsible personnel Directing customers to the appropriate personnel or department Providing backup support to other administrative staff members.

Duties: Marketing, advertising, organizing trade market and to find markets of the products of the organization. Management of the resource Centre and human resource issues which include the facilitation of plan and reports preparations. Communication link between the secretariat and the committee and assisting in administrative works, like: Answering and making calls, communicating with messengers, controlling visitors and facilitating executive and secretariat meetings. Maintaining staff data base, monitoring of staff welfare, dispatching outgoing mails and recording mail register. Recruiting of branch members i.e. family, community based organizations and cooperate members. Organizing of trainings and meetings on behalf of the responsible officers. To establish baseline information on Ecological Sanitation, Safe Water and Hygiene Interventions in Nkhotakota project target areas. Conducting surveys