Job Description

Admin Executive – Operations and Office Administration

Company: Illovo Sugar Malawi Plc
Location: Blantyre, Malawi
Position: Admin Executive
Employment Type: Full-Time
Department: Administration & Business Support
Industry: Corporate Services / FMCG
Reporting To: Administration Manager

Job Overview

Illovo Sugar Malawi Plc is seeking a proactive and detail-oriented Admin Executive to support daily office operations, coordinate administrative functions, and ensure smooth communication across departments. The successful candidate will play a key role in maintaining office efficiency, managing documentation, coordinating schedules, and supporting business processes.

This opportunity is ideal for professionals seeking Admin Executive jobs in Malawi and candidates interested in advancing their careers in office administration, business support, and corporate operations.

Key Responsibilities

• Manage day-to-day administrative and office management activities.
• Coordinate meetings, appointments, travel arrangements, and conference schedules.
• Maintain accurate records, filing systems, and confidential documents.
• Support procurement and inventory tracking for office supplies.
• Prepare reports, presentations, correspondence, and internal communications.
• Assist with vendor coordination and service provider management.
• Monitor office budgets and administrative expenditures.
• Support onboarding processes for new employees.
• Coordinate facility maintenance and workplace safety requirements.
• Handle incoming calls, emails, and visitor management professionally.
• Ensure compliance with company policies and administrative procedures.
• Assist management with project coordination and operational reporting.

Professionals searching for administrative jobs in Blantyre, office administrator jobs in Malawi, and corporate administration careers will find this role highly rewarding.

Required Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Office Management, Public Administration, Management Studies, or a related field.
• Additional certifications in office administration or management will be advantageous.
• Strong knowledge of administrative systems and office procedures.

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Experience Requirements

• 2–5 years of experience in administration, office coordination, or business support functions.
• Experience working in a corporate, manufacturing, FMCG, or service-based environment is preferred.
• Proven ability to manage multiple priorities and deadlines.

Essential Skills

• Excellent document management and record keeping abilities.
• Strong administrative support and office coordination skills.
• Proficiency in Microsoft Office Suite including Excel, Word, PowerPoint, and Outlook.
• Effective calendar management and scheduling capabilities.
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Ability to maintain confidentiality and professionalism.
• Knowledge of data entry, reporting, and business correspondence.
• Problem-solving and multitasking capabilities.

Individuals looking for office jobs in Malawi, administration vacancies in Blantyre, and executive administration jobs will benefit from this career opportunity.

Salary and Benefits

Monthly Salary: MWK 900,000 – MWK 1,400,000

Benefits

• Performance-based annual bonus.
• Medical insurance coverage.
• Pension and retirement benefits.
• Paid annual leave.
• Professional development opportunities.
• Employee wellness programs.
• Career advancement pathways.
• Transportation allowance (where applicable).

Training and Development

The selected candidate will receive:

• Administrative systems training.
• Corporate compliance and governance training.
• Business communication workshops.
• Leadership and supervisory development programs.
• Digital office management training.
• Professional workplace effectiveness training.

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Work Environment

This role offers a professional and collaborative work environment where employees contribute directly to operational excellence and organizational efficiency. The Admin Executive will interact with multiple departments and support strategic business objectives.

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Preferred Competencies

• Office Operations Management
• Administrative Coordination
• Business Support Services
• Vendor Management
• Records Administration
• Report Preparation
• Facilities Coordination
• Corporate Communications
• Operational Support
• Compliance Administration

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Application Process

Interested candidates should submit:

• Updated CV/Resume
• Cover Letter
• Academic Certificates
• Professional Certifications (if applicable)
• Reference Contacts

Qualified applicants seeking Admin Executive jobs in Malawi, administrative officer jobs in Malawi, office executive jobs in Lilongwe, and corporate administration opportunities are encouraged to apply before the closing date.

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Equal Opportunity Employer

Illovo Sugar Malawi Plc is committed to diversity, inclusion, and equal employment opportunities. All qualified applicants will receive consideration based on merit, qualifications, experience, and business requirements.