Finance and Administration Director – Baylor College of Medicine Children’s Foundation Malawi (BCMCF-M)

Company: Baylor College of Medicine Children’s Foundation – Malawi (BCMCF-M)
Location: Lilongwe, Malawi (Kamuzu Central Hospital)
Employment Type: Full-Time (40 Hours per Week)
Contract Duration: 1 Year (Renewable)
Reports To: Executive Director
Industry: Healthcare, NGO, Non-Profit Organization
Experience Required: 10–15 Years
Education Required: Master’s Degree + Professional Accounting Qualification

About BCMCF-M

Baylor College of Medicine Children’s Foundation – Malawi (BCMCF-M) is a leading Malawian non-governmental organization established in partnership with the Government of Malawi and the Ministry of Health. The organization focuses on delivering high-quality pediatric and family-centered healthcare, professional health training, and clinical research programs addressing HIV/AIDS, tuberculosis, malaria, malnutrition, and other public health challenges.

Professionals interested in Malawi’s nonprofit and healthcare employment market can explore opportunities through director jobs in Malawi.

Position Summary

BCMCF-M is seeking a highly experienced Finance and Administration Director to provide strategic leadership and oversight of all financial, administrative, procurement, asset management, compliance, and operational functions. The successful candidate will ensure effective stewardship of donor resources, strengthen organizational systems, maintain regulatory compliance, and support the Foundation’s mission through sound financial and operational management.

This executive leadership role requires extensive expertise in Financial Management, Budgeting, Audit Management, Donor Compliance, Cash Flow Management, and Strategic Planning within donor-funded organizations.

Key Responsibilities

Financial Management

Management of Organizational Funds

• Oversee all organizational bank accounts and financial transactions.
• Manage cash transfers and banking relationships.
• Review and approve bank reconciliations.
• Monitor donor funding utilization and financial performance.
• Coordinate donor reimbursement requests and financial submissions.

Financial Systems Oversight

• Ensure effective utilization of financial management systems.
• Strengthen Internal Controls and financial security measures.
• Monitor transaction accuracy, coding, and compliance.
• Support financial system improvements and process automation.

Donor Financial Reporting

• Review and consolidate monthly and quarterly donor reports.
• Ensure timely submission of financial reporting packages.
• Respond to donor financial inquiries and compliance requirements.
• Maintain accurate Fixed Asset Management records.
• Monitor balance sheet reconciliations and financial integrity.

Leadership and Staff Management

• Supervise finance, administration, and procurement teams.
• Develop departmental work plans and performance objectives.
• Lead staff capacity-building initiatives.
• Conduct performance evaluations and coaching sessions.
• Coordinate departmental planning meetings.

Payroll and Financial Operations

• Review payroll processing and statutory deductions.
• Monitor salary allocations and cost centre management.
• Ensure compliance with tax and labor regulations.

Financial Control and Compliance

Internal Controls and Governance

• Establish and maintain robust Financial Controls.
• Develop financial policies and operating procedures.
• Conduct periodic risk and control assessments.
• Implement corrective actions and process improvements.

Donor and Regulatory Compliance

• Ensure adherence to donor regulations and grant agreements.
• Maintain compliance with Malawi statutory requirements.
• Interpret and communicate donor compliance obligations.
• Participate in donor and stakeholder meetings.

Audit Management

• Coordinate internal and external audits.
• Prepare audit schedules and financial statements.
• Monitor implementation of audit recommendations.
• Support grant-specific and donor audits.

Budgeting, Forecasting, and Cash Flow Management

• Lead annual budgeting processes.
• Oversee Budget Management and expenditure monitoring.
• Prepare quarterly budget variance analyses.
• Support Financial Forecasting and resource planning.
• Manage organizational Cash Flow Management processes.
• Coordinate financial planning with program departments.

Procurement and Supply Chain Leadership

• Supervise procurement and logistics functions.
• Ensure transparent vendor selection processes.
• Manage supplier relationships and procurement planning.
• Monitor compliance with procurement policies.
• Oversee international sourcing and shipping coordination.

Asset, Fleet, and Infrastructure Management

• Lead Asset Management and inventory control activities.
• Oversee fleet operations, maintenance, and compliance.
• Monitor facilities management and infrastructure maintenance.
• Ensure efficient utilization of organizational resources.

Contract and Stakeholder Management

• Manage vendor contracts and service agreements.
• Oversee lease negotiations and renewals.
• Build strong relationships with donors, banks, auditors, and regulators.
• Liaise with government authorities and compliance agencies.

Required Skills and Competencies

• Financial Management
• Strategic Planning
• Budget Management
• Financial Reporting
• Donor Compliance
• Audit Management
• Internal Controls
• Cash Flow Management
• Risk Management
• Procurement Management
• Supply Chain Management
• Asset Management
• Stakeholder Management
• Leadership Development
• Performance Management
• Governance and Compliance
• ERP Systems
• Financial Forecasting
• Contract Management
• Team Leadership

Educational Requirements

Required

• Master’s Degree in Business Administration (MBA) or related field.
• Bachelor’s Degree in Accounting, Finance, Commerce, Business Administration, or related discipline.
• Professional qualification such as ACCA, CPA, or equivalent.

Preferred

• Additional certifications in finance, governance, compliance, or project management.
• Professional training in NGO financial management and donor-funded programs.

Experience Requirements

Required

• 10–15 years of progressive experience in finance, accounting, administration, or operations.
• Minimum 7 years in a senior management or executive leadership role.
• Proven experience managing donor-funded programs and grants.

Preferred

• Experience within healthcare NGOs, development organizations, or international non-profits.
• Knowledge of Malawi tax regulations and statutory compliance requirements.
• Experience with ERP and financial management systems.

Professionals interested in broader executive and finance leadership opportunities across Africa may also explore director jobs in Ethiopia.

Salary and Benefits

Estimated Salary

MWK 4,500,000 – MWK 5,500,000 per month

Compensation may vary based on qualifications, donor funding structures, leadership experience, and organizational policies.

Benefits Package

• Competitive executive salary
• Performance-based incentives
• Medical insurance coverage
• Pension contributions
• Paid annual leave
• Professional certification support
• Leadership development programs
• International training opportunities
• Employee wellness initiatives
• Career advancement opportunities

Training and Professional Development

BCMCF-M invests in continuous learning through:

• Advanced Leadership Development programs
• Financial Reporting and compliance workshops
• Donor regulations and grant management training
• Procurement and supply chain certification courses
• Governance and risk management seminars
• Strategic management programs
• ERP and financial systems training
• Executive coaching and mentoring
• Audit and regulatory compliance workshops
• Stakeholder engagement training

Work Environment

BCMCF-M offers a collaborative, mission-driven workplace where leaders contribute directly to improving healthcare outcomes for children and families throughout Malawi. The organization values professionalism, accountability, integrity, innovation, and service excellence.

Candidates seeking regional executive career opportunities and labor market insights can also visit director jobs in Zimbabwe.

Career Growth Opportunities

Successful candidates may advance into roles such as:

• Chief Financial Officer (CFO)
• Director of Operations
• Country Director
• Executive Director
• Regional Finance Director
• Director of Grants and Compliance
• Chief Operations Officer (COO)
• International NGO Leadership Positions

Application Information

Position: Finance and Administration Director
Organization: Baylor College of Medicine Children’s Foundation – Malawi (BCMCF-M)
Location: Lilongwe, Malawi
Employment Type: Full-Time
Contract: Renewable One-Year Contract
Education: MBA or Related Master’s Degree + ACCA/CPA
Experience: 10–15 Years (7+ Years Senior Leadership Experience)
Industry: Healthcare, NGO, International Development

This opportunity is ideal for experienced professionals with expertise in Financial Management, Donor Compliance, Budget Management, Audit Management, Strategic Planning, Procurement Management, Risk Management, Financial Reporting, Governance, and Executive Leadership who are seeking to make a meaningful impact within a leading healthcare-focused non-profit organization in Malawi.